Black Foxes UK

Privacy Policy Notice

The policy: This privacy policy notice is for this website; [www.blackfoxes.co.uk] and served by [Black Foxes UK] and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy key definitions:

  • "I", "our", "us", or "we" refer to the business, [Business name & other trading names].
  • "you", "the user" refer to the person(s) using this website.
  • GDPR means General Data Protection Act.
  • PECR means Privacy & Electronic Communications Regulation.
  • ICO means Information Commissioner's Office.
  • Cookies mean small files stored on a users computer or device.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

  • We are exempt from registration in the ICO Data Protection Register because we are a not-for-profit organisation and only process information that is necessary to administer our services to our members and supporters.
  • Lawful basis: Consent
    The reason we use this basis: # 
    We process your information in the following ways: # 
    Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
    Sharing your information: We do not share your information with third parties unless necessary to administer our services, in which case, written consent will be sought first. 
  • Lawful basis: Contract
    The reason we use this basis: # 
    We process your information in the following ways: # 
    Data retention period: We shall continue to process your information until the contract between us ends or is terminated under any contract terms.
    Sharing your information: We do not share your information with third parties unless necessary to administer our services, in which case, written consent will be sought first. 
  • Lawful basis: Legal obligation
    The reason we use this basis: # 
    We process your information in the following ways: # 
    Data retention period: #
    Sharing your information: We do not share your information with third parties. / We do share your personal information with third parties and they include; .
  • Lawful basis: Vital interests
    The reason we use this basis: # 
    We process your information in the following ways: # 
    Data retention period: #
    Sharing your information: We do not share your information with third parties. / We do share your personal information with third parties and they include; .
  • Lawful basis: Public task
    The reason we use this basis: # 
    We process your information in the following ways: # 
    Data retention period: #
    Sharing your information: We do not share your information with third parties. / We do share your personal information with third parties and they include; .
  • Lawful basis: Legitimate interests
    The reason we use this basis: # 
    We process your information in the following ways: # 
    Data retention period: #
    Sharing your information: We do not share your information with third parties. / We do share your personal information with third parties and they include; .
  • Lawful basis: Special category data
    The reason we use this basis: # 
    We process your information in the following ways: # 
    Data retention period: #
    Sharing your information: We do not share your information with third parties. / We do share your personal information with third parties and they include; .
  • Lawful basis: Criminal offence data
    The reason we use this basis: # 
    We process your information in the following ways: # 
    Data retention period: #
    Sharing your information: We do not share your information with third parties. / We do share your personal information with third parties and they include; .

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Internet cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use are;

  • [list of cookies used]

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Sponsored links, affiliate tracking & commissions

Our website may contain adverts, sponsored and affiliate links on some pages. These are typically served through our advertising partners; Google Adsense, eBay Partner Network, Amazon Affiliates, or are self served through our own means. We only use trusted advertising partners who each have high standards of user privacy and security. However we do not control the actual adverts seen / displayed by our advertising partners. Our ad partners may collect data and use cookies for ad personalisation and measurement. Where ad preferences are requested as 'non-personalised' cookies may still be used for frequency capping, aggregated ad reporting and to combat fraud and abuse.

Clickable sponsored or affiliate links may be displayed as a website URL like this; www.thetafhotel.co.uk or as a titled text link like this: Bed & Breakfast in Whitland.

Clicking on any adverts, sponsored or affiliate links may track your actions by using a cookie saved to your device. You can read more about cookies on this website above. Your actions are usually recorded as a referral from our website by this cookie. In most cases we earn a very small commission from the advertiser or advertising partner, at no cost to you, whether you make a purchase on their website or not.

We use advertising partners in these ways to help generate an income from the website, which allows us to continue our work and provide you with the best overall experience and valued information.

If you have any concerns about this we suggest you do not click on any adverts, sponsored or affiliate links found throughout the website.

Email marketing messages & subscription

Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the "Processing of your personal date" above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.

Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.

Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, you can also unsubscribe from all MailChimp lists, by following this link, otherwise contact the EMS provider.

Our EMS provider is; [name of provider here]. We hold the following information about you within our EMS system;

  • Email address
  • I.P address
  • Subscription time & date
  • [list other data that is stored]

Resources & further information

Privacy Notice Policy Base: v.4.0 May 2018 - Made available without liability by Jamie King, Website management services

(1)       Introduction

A privacy policy is a legal requirement for any website collecting personal data of any sort. It is a document that outlines a website's practice concerning the collection, storage and usage of such personal data. 

Great care is taken to preserve and protect the privacy of all the visitors to our website. This privacy policy should be read in conjunction with our Terms & Conditions and details the collection, usage and storage of visitor information.Personal information is not collected from any visitor unless it is expressly provided. Personal information is not sold, shared or data provided to third parties in any way other than provided below.

Black Foxes UK ("we",  or "us") created this privacy policy to disclose our practices on gathering information for the website www.blackfoxes.co.uk. It does not apply to information we may collect from other sources.

(2)       Collection of personal data
We collect both anonymous and personal data. When you navigate our round our website we collect statistical information relating to website usage. This information is personally unidentifiable. We also collect identifiable information such as; name, email and contact number, freely supplied by you through our website's contact form and email addresses. 

Aggregate Information;
We may use cookies, which are small bits of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser. We use the information to anonymously track your visit to our website to improve the performance of your web browsing experience. 

Our website is hosted by Yola, which generates statistical and other information to analyse the use of the website, by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Yola will store this information. Yola's privacy policy is available at www.yola.com/privacy-policy.  

The cookie consent button is supplied through http://eu-cookie-law.info/In May 2011, a European Union (EU) Directive was adopted by all EU member countries to protect consumer privacy online. This requires websites within the EU to gain consent (formally or implied) from their users, the use of this app allows our users the option to make a formal acceptation. EUROPA's legal notices are available at http://europa.eu/abouteuropa/legal_notices/index_en.htm.

We use Google Analytics & Webmaster Tools to analyse the use of this website. Google Analytics & Webmaster Tools both generate statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google's privacy policy is available at www.google.com/privacy-policy.html

The contact form on our webpage pages is hosted by Wufoo. All user information submitted and certain other information about you, is subject to Wufoo's Privacy Policy, which is available at http://www.wufoo.com/privacy/.

You can disable cookies by accessing your web browser. Most browsers allow you to reject all cookies, whilst some browsers allow you to reject only third party cookies. In Internet Explorer, for example, you can refuse all cookies by clicking "Tools", "Internet Options", "Privacy", and selecting "Block all cookies using the sliding selector. Blocking all cookies can have a negative impact on the usability of many websites.

Personal Information;

You can elect to provide personal information such as; name, email address, phone number and location, through our contact form. The information collected will be used to conduct organisational activities. It is not intentionally shared with any third parties. We may disclose information if required to do so by law or in the good faith that such action is necessary to comply with any legal requirement. 

If you desire at any time, we no longer contact you based on the information you have provided, you can contact us by the methods detailed below to request you no longer be contacted. We will make all reasonable effort to timely fulfil the request. 

We take all reasonable steps to ensure the security of our website and the information we collect from you, but we cannot guarantee the security of this data.

(3)       Children and privacy

We believe protecting the privacy of children is very important. Our website is not designed to attract individuals under the age of 18 and in accordance with the Children's Online Privacy Protection Act 1998, we do not collect or store any personal information, including aggregate, about children under the age of 13. If we receive any information from a child under the age of 13 in violation of this policy, we will delete the information immediately. If you believe we hold any information on a child under the age of 13, please contact us through the methods detailed below.

(4)       Linked Websites

The website contains links to various other websites. We assume no responsibility for the content or the practices of the websites linked through our website and such linkage should not suggest any affiliation or endorsement to the linked website, by us or for us. Please be aware, we are not responsible for the privacy practices of any such websites. 

(5)       Security

We make all reasonable efforts to safeguard all of the information that we collect through our website. However, no computer system can be 100% secure. If you have any questions about the security at our website you can contact us through the methods detailed below.

(6)       Correcting, updating, deleting or deactivating personal information

If you wish to make changes to the information you supplied, such as phone, email or address, you can contact us through the methods detailed below, to correct, update, delete/deactivate any of your personally identifiable information.

(7)       Policy Revisions
We reserve the right to periodically revise this policy. Please check this page periodically for changes. The document revision date can be found displayed at the bottom of this page and detail when the privacy policy was last revised.

(8)       Contact us
You can contact us by filling in our Contact Form or alternatively you can contact us directly by emailing blackfoxesuk@gmail.com or by telephoning (+44) 07449265507.

Last updated 12/10/17

Copyright 2015 - 2018 Black Foxes UK