Black Foxes UK

Privacy Policy Notice

This privacy policy notice is for the websites www.blackfoxes.co.uk and www.foreverfoxy.co.uk and is served by Black Foxes UK. It governs the privacy of those who use the website(s). It does not apply to information we may collect from other sources.

The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using the website(s), including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using the website(s).

Policy Key Definitions:

  • "I", "our", "us", or "we" refer to the business, [Black Foxes UK].
  • "You", "your" or "the user" refer to the person(s) using our website(s).
  • GDPR means General Data Protection Act.
  • PECR means Privacy & Electronic Communications Regulation.
  • ICO means Information Commissioner's Office.
  • Cookies mean small files stored on a users computer or device.

(1) Introduction

Great care is taken to preserve and protect the privacy of all the visitors to our website(s). This privacy policy should be read in conjunction with our Terms & Conditions and details the collection, usage and storage of visitor information. Personal information is not collected from any visitor unless it is expressly provided. Personal information is not sold, shared or data provided to third parties in any way other than provided below.

(2) Your Rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object;
  • and the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO (www.ico.org.uk) if you feel there is a problem with the way we are handling your data.

Note: We are exempt from registration in the ICO Data Protection Register because we are a not-for-profit organisation and only process information that is necessary to administer our services to our members and supporters.

We handle subject access requests in accordance with the GDPR.

(3) Processing Personal Information

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases:

Lawful basis: Consent
The reason we use this basis: # 
We process your information in the following ways: # 
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do not share your personal information with third parties unless necessary to administer our services, in which case, written consent will be sought first. Such third parties may include; animal welfare organisations, local authorities and law enforcement. We do share details of sightings and reports (such as general region and sighting description) publicly in order to administer our services (all personal information is omitted). 

Lawful basis: Contract
The reason we use this basis: # 
We process your information in the following ways: # 
Data retention period: We shall continue to process your information until the contract between us ends or is terminated under any contract terms.
Sharing your information: We do not share your personal information with third parties unless necessary to administer our services, in which case, written consent will be sought first. Such third parties may include; animal welfare organisations, local authorities and law enforcement. We do share details of sightings and reports (such as general region and sighting description) publicly in order to administer our services (all personal information is omitted). 

Lawful basis: Legal Obligation
The reason we use this basis: # 
We process your information in the following ways: # 
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do not share your personal information with third parties unless necessary to administer our services, in which case, written consent will be sought first. Such third parties may include; animal welfare organisations, local authorities and law enforcement. We do share details of sightings and reports (such as general region and sighting description) publicly in order to administer our services (all personal information is omitted). 

Lawful basis: Vital Interests
The reason we use this basis: # 
We process your information in the following ways: # 
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do not share your personal information with third parties unless necessary to administer our services, in which case, written consent will be sought first. Such third parties may include; animal welfare organisations, local authorities and law enforcement. We do share details of sightings and reports (such as general region and sighting description) publicly in order to administer our services (all personal information is omitted). 

Lawful basis: Public Task
The reason we use this basis: # 
We process your information in the following ways: # 
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do not share your personal information with third parties unless necessary to administer our services, in which case, written consent will be sought first. Such third parties may include; animal welfare organisations, local authorities and law enforcement. We do share details of sightings and reports (such as general region and sighting description) publicly in order to administer our services (all personal information is omitted). 

Lawful basis: Legitimate Interests
The reason we use this basis: # 
We process your information in the following ways: # 
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do not share your personal information with third parties unless necessary to administer our services, in which case, written consent will be sought first. Such third parties may include; animal welfare organisations, local authorities and law enforcement. We do share details of sightings and reports (such as general region and sighting description) publicly in order to administer our services (all personal information is omitted). 

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

(4)       Collection of Personal Data
We collect both anonymous and personal data. When you navigate our round our website(s) we collect statistical information relating to website usage. This information is personally unidentifiable. We also collect identifiable information such as; name, email and contact number, freely supplied by you through our websites' contact form and email addresses. 

Aggregate Information;

We use cookies on our website(s) to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website(s) where applicable, to display relevant adverts or content, referred you to a third party website.

Some cookies are required to enjoy and use the full functionality of our website(s).

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use;

Our websites are both hosted by Yola, which generates statistical and other information to analyse the use of the website(s), by means of cookies, which are stored on users' computers. The information generated relating to our website(s) is used to create reports about the use of the website(s). Yola will store this information. Yola's privacy policy is available at here.  

The cookie consent button on www.foreverfoxy.co.uk is supplied through Optanon, their Privacy policy can be found here. The cookie consent button on www.blackfoxes.co.uk is provided by Yola, see above for a link to their Privacy Policy. 

We use Google Analytics & Webmaster Tools to analyse the use of this website. Google Analytics & Webmaster Tools both generate statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website(s) is used to create reports about the use of the website. Google will store this information. Google's privacy policy is available here. 

The contact form on our webpage(s) pages are hosted by Wufoo. Cookies may be used to ensure it's operation. All user information submitted is subject to Wufoo's Privacy Policy, which is available here.

Our map(s) are hosted by Click2Map. Cookies may be used to ensure it's operation. All user information submitted is subject to Click2Map's Privacy Policy, which is available here

We use Paypal for collecting donations towards the operation of our organisation, in which cookies may be used to initiate financial transactions. All user information submitted is subject to Paypal's Privacy Policy, available here.

Our quiz is hosted by TypeForm. All user information submitted is subject to TypeForm's Privacy Policy, which is available here

We use social media buttons for Facebook and Twitter for the purpose of sharing and promoting our website(s). Cookies may be used to ensure their operation. Any user information that may be submitted is subject to Facebook's and Twitter's Privacy Policies. 

You can disable cookies by accessing your web browser. Most browsers allow you to reject all cookies, whilst some browsers allow you to reject only third party cookies. In Internet Explorer, for example, you can refuse all cookies by clicking "Tools", "Internet Options", "Privacy", and selecting "Block all cookies using the sliding selector. Blocking all cookies can have a negative impact on the usability of many websites.

Personal Information;

You can elect to provide personal information such as; name, email address, phone number and location, through our contact form. The information collected will be used to conduct organisational activities. We do not share your personal information with third parties unless necessary to administer our services, in which case, written consent will be sought first. Such third parties may include; animal welfare organisations, local authorities and law enforcement. We do share details of sightings and reports (such as general region and sighting description) publicly in order to administer our services (all personal information is omitted). 

We may disclose information if required to do so by law or in the good faith that such action is necessary to comply with any legal requirement. 

We take all reasonable steps to ensure the security of our website(s) and the information we collect from you, but we cannot guarantee the security of this data.

(5) Communication, Email and Marketing

Under the GDPR we use the consent lawful basis for anyone subscribing to any of our newsletters or marketing mailing lists. We only collect certain data about you, as detailed in the "Processing of your personal date" above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.

Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.

Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, you can also unsubscribe from all MailChimp lists, by following this link, otherwise contact the EMS provider.

We currently do not have an EMS provider. Should that change in future, details will be located below;

  • mail address
  • I.P address
  • Subscription time & date
  • [other data that is stored]

We may use your details at any time to contact you by telephone, by text message, by post or by email for the operation of our organisation. If you desire at any time, we no longer contact you based on the information you have provided, you can contact us by the methods detailed below to request you no longer be contacted. We will make all reasonable effort to timely fulfil the request. 

(6)       Children and privacy

We believe protecting the privacy of children is very important. Our website(s) are not designed to attract individuals under the age of 18 and in accordance with the Children's Online Privacy Protection Act 1998, we do not collect or store any personal information, including aggregate, about children under the age of 13. If we receive any information from a child under the age of 13 in violation of this policy, we will delete the information immediately. If you believe we hold any information on a child under the age of 13, please contact us through the methods detailed below.

(7)       Sponsored or Affiliate Links and Adverts

Our website(s) contains links to various other websites. We assume no responsibility for the content or the practices of the websites linked through our website(s) and such linkage should not suggest any affiliation or endorsement to the linked website, by us or for us. Please be aware, we are not responsible for the privacy practices of any such websites. 

Our website(s) may contain adverts, sponsored and affiliate links on some pages. These are typically served through our advertising partners; Google Adsense, eBay Partner Network, Amazon Affiliates, or are self served through our own means. We only use trusted advertising partners who each have high standards of user privacy and security. However we do not control the actual adverts seen / displayed by our advertising partners. Our ad partners may collect data and use cookies for ad personalisation and measurement. Where ad preferences are requested as 'non-personalised' cookies may still be used for frequency capping, aggregated ad reporting and to combat fraud and abuse.

Clickable sponsored or affiliate links may be displayed as a website URL like this; www.blackfoxes.co.uk or as a titled text link like this: Black Foxes UK

Clicking on any adverts, sponsored or affiliate links may track your actions by using a cookie saved to your device. You can read more about cookies on our website(s) above. Your actions are usually recorded as a referral from our website(s) by this cookie. In most cases we earn a very small commission from the advertiser or advertising partner, at no cost to you, whether you make a purchase on their website(s) or not.

We use advertising partners in these ways to help generate an income from the website(s), which allows us to continue our work and provide you with the best overall experience and valued information.

If you have any concerns about this we suggest you do not click on any adverts, sponsored or affiliate links found throughout the website(s).

(8)       Security

We make all reasonable efforts to safeguard all of the information that we collect through our website. However, no computer system can be 100% secure. We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

If you have any questions about the security at our website you can contact us through the methods detailed below.

(9)       Correcting, updating, deleting or deactivating personal information

If you wish to make changes to the information you supplied, such as phone, email or address, you can contact us through the methods detailed below; to correct, update, delete/deactivate any of your personally identifiable information.

(10)       Policy Revisions
We reserve the right to periodically revise this policy. Please check this page periodically for changes. The document revision date can be found displayed at the bottom of this page and detail when the privacy policy was last revised.

(11) Resources and Further Information

(12)       Contact us
You can contact us by filling in our Contact Form or alternatively you can contact us directly by emailing blackfoxesuk@gmail.com, by telephoning (+44) 07490127017 or by using the postal address below. 

Black Foxes UK CIC

Unit A - 82 James Carter Road

Mildenhall Industrial Estate

Bury St. Edmunds

Suffolk

IP28 7DE

Last updated 16/07/2019

Copyright 2015 - 2019 Black Foxes UK CIC 

Company Number: 12106036